Constitution of the International Development Informatics Association (IDIA)
ARTICLE I - NAME
This international organisation shall be named the INTERNATIONAL DEVELOPMENT
INFORMATICS ASSOCIATION, hereinafter referred to as IDIA or as "The Association”.
ARTICLE II - LEGAL STATUS
IDIA is a nonprofit association of professionals focusing on ICT (Information
and Communication Technology) as solutions to address the challenges of deploying
ICT systems in developing or constrained environments at all levels of societies and communities, both formal
ARTICLE III - OBJECTIVES
IDIA is an international organization that seeks to identify, extend, unify,
and communicate knowledge about Information Technology (IT), Information Systems
(IS), and Information Management (IM) as applied to the field of informatics
within developing and constrained environments.
The specific purposes of IDIA are to:
- create and implement a modern, technologically sophisticated professional
association with the purpose to assist organisations and professionals in
enhancing the overall knowledge and understanding of Development Informatics
- promote communications and interaction among members
- provide a focal point for contact and relations with bodies in government,
non-governmetal organizations, the private sector, and in education that influence and/or control the nature
of information systems that impact on Development Informatics
- improve curricula, pedagogy, and other aspects of education that relate
to Development Informatics
- create a vision for the future of the Development Informatics field and
- establish standards of practice, ethics, and education where appropriate
- conduct meetings, to publish books, journals, and other materials;
- cooperate with other organisations interested in the advancement and practice
of Development Informatics;
- stimulate research in the field of Development Informatics;
- promote high professional standards, and in general, to promote the growth
of Development Informatics;
- improve the profession's quality throughout the world
- create and maintain a professional identity for Development Informatics
educators, researchers, professionals who are active in field of Development
ARTICLE IV - STUCTURE
The organisational structure of IDIA will be:
- The Members
- The Advisory Board
- The Executive Committee
- Regional Networks
- Working Committees
ARTICLE V – THE ADVISORY BOARD
Section 1. General
- Initial Board Members are invited by the Executive Committee. Future Board
Members will be appointed by the process of nomination and votes by members.
- Board Members will be elected by the membership by simple majority of all
voting members for a two (2) year term. To ensure some continuity, the first
5 (five) confirmed Board Members will serve an initial term of 3 (three) years.
- The function of the Board is to provide strategic guidance to IDIA and will
not be involved in the operational management of IDIA.
- Board Members create the overall strategy and policy framework and submit
to the IDIA members for approval.
- The Board functions as a patron for the ideals and goals of the Association.
- Board Members must be representative of all continents and identified sub-continents.
The following need to be represented:
- Central Eurasia
- South America
- North America
- Western Europe
- Asia, plus, at the discretion of the Executive Committee
- other regions.
There should thus always be a minimum of 9 (nine) members.
- Board Members will provide guidance to and serve as guardians of Regional
- The Board should never exceed a total of 20 members.
- Board Members will communicate through ICT tools.
Section 2. Election of the Board
- Members will be notified of an upcoming election of new Board Members.
- Nominations may be submitted by any IDIA Member.
- A nomination must be accepted by the nominee and seconded by another IDIA Member. At a minimum, the seconding member must be a citizen of the region for which the Board Member is nominated.
- The nomination must include the following:
The Election Committee, consisting of the outgoing IDIA Board Members and the IDIA Director will create a shortlist of candidates, which will be circulated to IDIA members.
The date and method of voting will be announced timeously.
After completion of the voting process, the names of the new Board Members will be released.
- Name and affiliation of the nominee
- A brief motivation for the nomination
- Indication of which continent or region will be represented
- CV of the nominee, preferably in HTML or PDF format
Section 3. Criteria for selection
- Board members must be representative of all continents and identified sub-regions.
- Nominees must indicate a passion for ICT4D and Development Informatics, with a proven track record and credibility in this field.
- The Election Committee will see to it that incoming Board Members are representative of all regions.
ARTICLE VI – EXECUTIVE COMMITTEE
Section 1. Responsibilities
- Managing the overall strategy and policy framework of IDIA
- Endorsing IDIA Programmes and Activities on the basis of the approved overall
strategy and policy framework and overseeing their implementation
- Appoint the IDIA Secretariat and manage the Secretariat's operational functions,
including the endorsement of the Annual Report and Financial Statements
- Determine the fund-raising policy for IDIA activities
- Elect the Chair and Vice-Chair of the Executive Committee
- Establish and dissolve Working Committees; appoint committee members and
overseeing the work;
- Report to IDIA members about IDIA activities and finances.
Section 2 Terms of Reference
The Executive Committee will consist of five (5) members, at least one member
from Monash South Africa, and one from Monash Australia.
- The five (5) members of the Executive Committee will be elected by the membership
by simple majority of all voting members for a two (2) year term.
- An elected member may resign from the Executive Committee at any time.
- The IDIA Secretariat is an ex-officio member of the Executive Committee
and will be represented by the Executive Director or a designated alternate.
It shall not participate in any vote regarding its status and activities.
ARTICLE VII - MEMBERSHIP
Section 1. Membership
- Membership is open to all individuals and organisations whose objectives
and activities are consistent with the objectives of IDIA, and who fulfill
the membership criteria.
- There is no double-membership for different entities belonging to the same
organisation, except if a double membership fee is paid or if they are separate
- Membership ends or is revoked when the membership criteria and/or the members'
financial responsibility are no longer met. Membership may be suspended and/or
revoked if a member consistently acts against the spirit of the members' commitments,
despite having received a written reminder.
- IDIA membership at large is responsible for:
- Liaising with the Executive Committee
- Approving the overall strategic and policy framework of IDIA.
- Approving the Governance Document
- Approving the annual activity report from the Executive Committee.
- Contributing to the activities of IDIA by raising policy and membership
issues, proposing project proposals, or recommending best practices.
Section 2. Membership Categories
Professional Member is a person employed by an academic, research or educational
Affiliate Member is a business or organisation focusing on generating profit;
or a non-profit organisation involved in the field of Development Informatics.
An Affiliate Member has one vote, and may have two observers at Annual Meetings.
Honorary Member is a non-paying individual member who is granted membership
as token of appreciation for contributing to the field of Development Informatics.
Nominations are called for by the Executive Committee, while the Board will
perform the vote.
Student Member – an individual who is registered for a degree at a recognised
institution. Proof is required of registration as a student at a recognised
Section 3. Eligibility
Any individual or organisation will be admitted to membership upon receipt
of a properly executed application and the payment of the appropriate fee as
prescribed by the Board.
Section 4. Membership Criteria
An individual or organisation seeking membership in the IDIA needs to demonstrate
- Endorses the general principles and goals of IDIA as captured by the objectives
in Article III;
- Is active and experienced in the area of ICT for Development as tools for
equitable sustainable development;
- Subscribes to the IDIA partnership principles as defined in the IDIA statement
of objectives as well as to the principles of good governance.
- Is ready to fulfill the members' responsibilities and commitments as described
Section 5. Members' Commitments
- Active Collaboration: By actively initiating and participating in collaborative
activities with other members;
- Active Sharing: By actively sharing and contributing knowledge and information
to IDIA Programs and activities;
- Promotion: By ensuring IDIA visibility, facilitating recruitment of new
members and by agreeing to the use of their name and logo for the general
promotion of IDIA and for specific activities in which the respective member
Section 6. Decision Process in Membership Questions
- Decisions regarding membership issues, including the membership status of
an organisation, are taken by the Board, based on proposals prepared by the
- Appeal against decisions are referred to the Executive Committee.
ARTICLE VIII - THE ORGANISATIONAL STRUCTURE
- The day-to-day management activities of IDIA will be conducted by the Director of IDIA.
- An Executive
Committee whose members are voted members and/or coopted members.
- IDIA will be governed by a Board whose members will be elected by IDIA members.
- Board Members will be representative of all continents and identified sub-continents.
- All organisational and administrative functions of IDIA will be handled
by way of active participation and volunteer activities of its members.
- The Secretariat of IDIA as well as the Initial Executive Committee of IDIA
will rest with the School of IT at Monash South Africa.
- A membership meeting will be held once a year in order to deal with managerial
and membership issues.